New Carlisle City Council Agenda - Nov. 2, 2015

City of NC Logo

New Carlisle City Council Agenda

Regular Council Meeting, Monday, November 02, 2015 @ 7:00pm Smith Park Shelter House, 801W. Jefferson Street, New Carlisle, Ohio

1.    Call to Order: Mayor McGlothin

2.    Roll Call: Mr. Gene Collier

3.    Invocation: Mayor McGlothin

4.    Pledge of Allegiance:

5.    Action on Minutes: Regular Meeting on October 19, 2015

6.    Communications: None

7.    City Manager’s Report: Attached

8.    Comments from Members of the Public: Please limit comments to 5 minutes or less.

9.    Committee Reports: None

10.    RESOLUTIONS: None

11.    ORDINANCES:

A.    15-46E: (Introduction, Public Hearing, and Action Tonight)

An ordinance authorizing the City Manager to enter into a contract for liability insurance with USI Insurance Services, LLC representing the Public Entities Pool of Ohio for administration of said policy, and declaring an emergency

B.15-47: (Introduction Tonight, Public Hearing and Action on 11/16/15)

An ordinance authorizing the City Manager to submit consent to the Ohio Department of Transportation for a microsurfacing project located within the City of New Carlisle

12.    Other Business: None

A.    City Offices Will Be Closed: Veteran’s Day, Wednesday, November 11th; Thanksgiving Day, Thursday, November 26th; and Friday, November 27th.

B.    Crime Watch: November 11@ 6:30 PM, Smith Park Shelter House.

C.    Meet and Greet: Top Three Fire Administrator/Chief Candidates: November 16, 2015 during the regularly scheduled City Council meeting. Come meet and question the top 3!

13.    Executive Session:

(As a courtesy to the audience, the presiding officer should announce if any additional business is anticipated after the Executive Session, if an Executive Session is to be held.)

14.    Return to Regular Session

15. Adjournment

Next Regular Meeting of the City Council will be Monday, November 16, 2015 @ 7:00pm at Smith Park Shelter House, 801 West Jefferson Street, New Carlisle (www.newcarlisle.net)


RECORD OF PROCEEDINGS    (10/19/15) (3008)

Minutes of:    

Council of the City of New Carlisle, Ohio    

Regular Meeting

Held:    Tuesday,    October 19, 2015

#1:CALL TO ORDER: This Meeting of Council was called to order at 7:00 pm by Mayor McGlothin.

#2: ROLL CALL: Roll Call showed the following Council Members to be present:

Mayor McGlothin;Mr. McIntire; Mr. Zsambok; Mr. Reynolds; Mr. Krabacher; Vice Mayor Mike Lowrey.    Mr. Rick Lowrey was absent. Staff present included the following individuals; City Manager, Randy Bridge, Service Director, Howard Kitko; Finance Director, Colleen Harris; Deputy Allender, Clark County Sheriffs Department; and Clerk of Council,Gene Collier

#3 AND #4: INVOCATION AND PLEDGE OF ALLEGIANCE: The Invocation was presented by Council Member John Krabacher, followed by the Pledge of Allegiance.

#5: ACTION ON MINUTES:

Regular Meeting,October 5, 2015: Motion to approve minutes as written,of October 5, 2015 meeting by CM Krabacher, second by CM Reynolds. No further discussion on the minutes. Vote: Yea 6: Mr.

Krabacher; Mr. Mike Lowrey; Mayor McGlothin;Mr. McIntire. Mr. Zsambok; Mr. Reynolds. Nay 0. Passed 6-0.

#6: COMMUNICATIONS:

#7: CITY MANAGER’S REPORT:

City Manager, Mr. Bridge reported on the progress of the Twin Creek Properties; he shared that the deeds are now in the City’s name and will be in our hands tomorrow or on Wednesday; he shared that he will be meeting with the County Prosecutor to discuss exactly what can be done with the properties; it was shared that the money made off the sale of the properties will not come close to paying off the bonds that were established to pay for the infrastructure on the project. CM McIntire thanked Mr.

Bridge for his hard work and initiative in getting this done and behind the City.

A.    FINANCE DEPARTMENT DISCUSSION: Finance Director, Colleen Harris reviewed her September 2015 Finance Report. A copy of the summary page is attached to this report as ATTACHMENT 1. Upon completion of her report CM Krabacher indicated that he wanted the citizens to notice that the Law Director’s fees for September are much less than in previous months; City Manager Bridge stated that quite honestly the Law Director is playing catch up on quite a few items that should have taken care of by the previous Administration. CM Reynolds asked if the City has received the new backhoe; City Manager Bridge responded with an answer of YES. CM Reynolds asked if we have received any invoices from the previous Law Director; City Manager Bridge responded by saying,NO we have not received any invoices from the previous Law Director and indicated that is all he is willing to discuss regarding the matter.

B.    SERVICE DEPARTMENT DISCUSSION: Service Director, Howard Kitko discussed the followingtopic and activities: Prentice Drive Phase II Construction; road has been cut out; new drainage has been installed;starting tomorrow or Wednesday with the new curb and gutter; and through this week  installing the new driveway approaches; make sure anyone living in that area have their cars off the road. Mayor McGlothin discussed the New Carlisle Pike Bridge Project; it was learned during the meeting that the bridge was open prior to the meeting. CM Krabacher asked a question about the blue marks on the streets; Mr. Kitko responded in sharing that Premier the subcontractor who is working for Vectren is relocating and marking for gas meters; CM Zsambok shared that someone has painted green paint in his backyard;Mr. Kitko shared that it is probably related to his neighbor or someone close to him regarding the location of a gas meter.

C.    PLANNING AND ZONING DISCUSSION: No report was available to this month.

D.    FIRE DEPARTMENT DISCUSSION: No report was available from the Fire Department; City Manager Bridge indicated he was not aware why there was not a representative from the Fire Department, but he would definitely find out why. City Manager Bridge then went on to report on the recruitment and hiring of a new Fire Chief. Mr. Bridge shared that he was not prepared to identify the list of candidates that would be interviewed for the position of Chief. He shared that when the City ran the ad with Cox Media; they post the ad on Monster.com on our behalf; there was some confusion and a full time box was checked of which resulted in some applicants that are honestly over qualified;the ad should have designated that the position was part-time. ·We have received some local applicants from Springfield and two from a New Carlisle address. Mr. Bridge that he wants to re-run and re-post the ad for a week until November 27th. Mr. Bridge shared that he takes full responsibility for the mix up and wants to give individuals who were discouraged by the full time position another opportunity to apply. No further questions from Council.

E.    POLICE DEPARTMENT DISCUSSION: Deputy Allender was in attendance and presented the September 2015 Police Report. The report is attached to these minutes as ATTACHMENT 1AND 2. Upon completion of the September 2015 Police Report, Mayor McGlothin thanked Deputy Allender for her extra duty and asked her to pass Council’s thanks on to the other Deputy. CM Krabacher thanked the Deputy for their community policing;City Manager Bridge also thanked the Deputies for their extra duty and how it has kept the City moving forward. No further questions from Council.

CITY MANAGER’S INFORMATION ITEMS: City Manager, Mr. Bridge reported on the following items from his report:

1.    COPP PROGRAM: City Manager Bridge thanked citizen,Ronald Cobb for all of his hard work in informing and making the City aware of the advantages of the COPP program. Mr. Bridge also thanked CM Rick Lowrey for going along with him to learn about the Beavercreek COPP Program. Mr. Bridge shared that he feels it is in the best interest of the City to wait to consider this program until we know more about the funding revenue from the new police tax and we need to make sure over the course of the next 5 years that we use this money very diligently. He also shared that we have not yet negotiated the new police contract and we do not know what costs or increases will be involved in a new contract. Mr. Bridge once reiterated that this is his final decision at this time and once again stressed that the City needs to be very diligent and careful how we spend this revenue for police services.

2.    THANKS TO RD HOLDER OIL FOR DONATING SOIL FOR FLOWER BED. Mr. Bridge thanked Mr. Bob Holder of RD Holder Oil for the donation of soilfor the flower beds that were completed at the cemetery.

3.    THANKS TO FAB METAL FOR THE DONATION OF LARGE ROCKS FOR THE FLOWER BED. Mr. Bridge also thanked Fab Metals for the donation of rocks around the flower beds at the cemetery.

 4.    CLARK COUNTY SECURITY CAMERA REGISTRATION: Mr. Bridge shared that the County is creating a data base of all the security cameras in the County; the City has registered the cameras in the City; he highly recommended that if a citizen has a security that they register the camera with the County; the County will not have access to your camera, but they may contact you if something occurs in your area to possible help solve a crime; Mr. Bridge shared that the program will make all of us safer. Mr. Bridge did not have a phone number, but he would get one for Council and the Citizens.

S. PLANNING BOARD UPDATE; PLANNING BOARD APPROVED 4-0 THE SITE PLAN FOR THE VANCREST

OF NEW CARLISLE EXPANSION: Mr. Bridge shared that the Planning Board approved the site plan expansion for the VanCrest Nursing Home Project on the present Dayview Nursing Care Site on the North end of the City; a major expansion of senior care services and a big plus for New Carlisle.

6.    CONSTRUCTION IN CITY UPDATE: Mr. Bridge spoke regarding the economic development going on in the City; the new Speedway Project (3 million dollar investment); the VanCrest Expansion (valued at about a 5 million dollar investment; RD Holder has an expansion in process; Auto Zone coming to the City; Mr. Bridge shared that in reviewing old planning files he has never seen as much development going on in the City; the City is active and growing.

7.    LEAF PICK-UP IS BACK! Mr. Bridge shared that leaf pickup is back as a thank you to the citizens for passing the Police Tax. He shared the leaf pickup schedule with Council and the public and shared that the information and schedule will be posted on the City’s Website.

8.    VOTING LOCATION UPDATE: Mr. Bridge shared that he has reached out to the Clark County Board of Elections to follow up on the voting location concern; he shared that he has contacted the Board about having a voting location at Trostel-Chapman funeral home; he thanked Mrs. Dunbar for volunteering her business as a location for voting;he shared that there would not be a location within the City limits, but he has not given up on making sure the Board of Elections knows that New Carlisle matters when it comes to voting;there were additional discussions regarding safety concerns of voting locations; Mayor McGlothin shared that he and the City Manager has called the Board of Elections to voice a concern about not having a voting location within the City.

#8. COMMENTS FROM MEMBERS OF THE PUBLIC:

SHEAR DIVAS, A NEW BUSINESS IN THE CITY: Inga and Shannon of Shear Divas spoke to Council and the Citizens regarding their new styling salon in the Bobo Shopping Center. City Manager Bridge and Council thanked the ladies for choosing New Carlisle for their new business.

NANCY LUBANOVICH OF SOS PEASE AVENUE; she asked a question about the income tax that was reported on the Finance Director’s report and from where and how that revenue is generated.

JOHN SWITZER OF GALEWOOD DRIVE: spoke regarding a house on the second block of Galewood Drive and shared that it is one of the largest houses in New Carlisle; he wanted to know how someone ever got a permit to build that house. City Manager, Mr. Bridge shared that the individuals expanded up due to not having room to expand due to the lot size; he shared that he was not in the City when that expansion occurred,but shared a permit should have .never been approved.

#9. COMMITTEE REPORTS: NONE

#10: RESOLUTIONS:

A.    RESOLUTION 15-06R: The Clerk of Council then read Resolution 15-06R by title only.

 A Resolution providing for the permanent transfer of funds from the General Fund to the Debt Service and Enterprise Funds of the City of New Carlisle. A motion was made to adopt Res 15-06R as written by CM Zsambok, with a second by CM Reynolds. A general housekeeping resolution that occurs every year to transfer money out of the General Fund to help pay the City’s debt. Vote: Yea 6:

Mr. Krabacher; Mr. Mike Lowrey; Mayor McGlothin; Mr. McIntire. Mr. Zsambok; Mr. Reynolds. Nay 0. Passed 6-0.

B.    RESOLUTION 15-07R: The Clerk of Council then read Resolution 15-07R by title only.

A Resolution providing for the permanent transfer of funds to the General Fund from various other funds of the City of New Carlisle. A motion was made to adopt Res 15-07R as written by CM Reynolds, with a second by CM Mike Lowrey. Another general housekeeping resolution that occurs every year to transfer funds in and out of other funds to balance funds. Vote: Yea 6: Mayor McGlothin;Mr.

McIntire; Mr. Zsambok; Mr. Reynolds; Mr. Krabacher; Mr. Mike Lowrey. Nay 0. Passed 6-0.

C.    RESOLUTION 15-0SR: The Clerk of Council then read Resolution 15-08R by title only.

A Resolution providing for the permanent transfer of funds to the Enterprise Funds from various other funds of the City of New Carlisle. A motion was made to adopt Res 15-0SR as written by CM Reynolds, with a second by CM McIntire. Another housekeeping resolution that occurs every year to transfer funds to Enterprise Funds to help with negative balances. Vote: Yea 6: Mr. Zsambok; Mr. Reynolds; Mr. Krabacher; Mr. Mike Lowrey; Mayor McGlothin;Mr. McIntire. Nay O. Passed 6-0.

#11. ORDINANCES:

A.    Ordinance 15-42: The Clerk of Council then read Ordinance 15-42 by title only.

An Ordinance Authorizing the City Manager to Enter Into a Contract for the Purchase of Propane Gas. A motion was made to adopt Ord. 15-42 as written by CM Reynolds,with a second by CM Krabacher. This is a yearly Ordinance that is created to purchase propane gas for the Cemetery; this is a reduction of a $1.09 form the previous year. CM Reynolds thanked Mr. Bridge for researching and savingthe City some money. Vote: Yea 6: Mr. Mike Lowrey; Mayor McGlothin;Mr. McIntire; Mr. Zsambok; Mr.

Reynolds; Mr. Krabacher. Nay O. Passed 6-0.

B.    Ordinance 15-43E: The Clerk of Council then read Ordinance 15-43E by title only.

An Ordinance amending the estimated resources of the City of New Carlisle that will be available to appropriate for the Fiscal Year beginning January 1,2015, and declaring an Emergency. A motion was made to adopt Ord.15-43E as written by CM Reynolds,with a second by CM Krabacher. This Ordinance will allow us to balance with our debt payments due this month, the interest and principal was slightly higher than anticipated. Vote: Yea 6: Mr. Mike Lowrey; Mayor McGlothin;Mr. McIntire; Mr. Zsambok; Mr. Reynolds; Mr. Krabacher. Nay 0. Passed 6-0.

C.    Ordinance 15-44E: The Clerk of Council then read Ordinance 15-44E by title only.

An Ordinance supplementing certain appropriations in the New Carlisle City Ordinance 15-l E, and declaring and Emergency. A motion was made to adopt Ord.15-44E as written by CM Reynolds, with a second by CM McIntire. This Ordinance seeks approval to add additional appropriations to pay off the exact amount of debts this year. Vote: Yea 6: Mr. Zsambok; Mr. Reynolds; Mr. Krabacher; Mr. Mike Lowrey; Mayor McGlothin;Mr. McIntire. Nay 0. Passed 6-0.

D.    Ordinance 15-45E: The Clerk of Council then read Ordinance 15-45E by title only.

An Ordinance amending Ordinance 15-12E regarding appointing a City Manager and fixing compensation for the City Manager, and declaring an Emergency. A motion was made to adopt  Ordinance 15-45E as written by CM Mike Lowrey, with a second by CM Krabacher. This Ordinance addresses the probation period of the City Manager and addresses a reduction in the City Manager’s increase in salary due to the current union agreement. Vote: Yea 6: Mr. Mike Lowrey; Mayor McGlothin;Mr. McIntire; Mr. Zsambok; Mr. Reynolds; Mr. Krabacher. Nay O. Passed 6-0.

Mr. Bridge spoke of how his first six months as City Manager has been stressful but it has been a wonderful experience and he thanked Council Members and Staff for their support. He also thanked Mr. Reynolds for his work on the Propane contract and also thanked Citizen William Lindsey for his help with the propane contract also. Mr. Bridge shared that he is looking forward to the many challenges ahead and thinks the City is moving in a positive direction.

#12. Other Business:

Mayor McGlothin spoke regarding comments that have been made concerning the repair and painting of the Smith Park Sign; he shared that the sign was white for a while and some citizens complained; he explained this is called primer that is completed prior to the finished product; he thanked the Hatcher Family for paying for the new sign.

A motion was made by CM Reynolds to excuse CM Rick Lowrey from the meeting,with a second from CM Zsambok. Vote: Vea 6: Mr. Reynolds; Mr. Krabacher; Mr. Mike Lowrey; Mayor McGlothin;Mr. McIntire; Mr. Zsambok. Nay 0. Passed 6-0.

A.    The Open Door Session: Second Tuesday of Each Month, 3PM at the City Building. Meet face-to-face with a Representative from Congressman’s John Boehner’s Office.

B.    Drug Take Back Van: October 24, 2015 - 9:30AM to 11:30AM duringthe Run for Cole’s Warriors Event.

C.    Tecumseh Varsity Football:October 23, 2015 @ 7:30PM. Home vs. Tipp City. Come support the Arrows for this big rival game I

#13. Executive Session: NO.

#14. Return to Regular Session.

15: Motion to adjourn by CM Zsambok.

 Mayor, City of New Carlisle

 Clerk of Council,City of New Carlisle

 TO: FROM: DATE: SUBJECT:

 Mayor, Council, Citizens, and Business Owners Randy Bridge, City Manager

October 30, 2015 for November 2, 2015 City Manager’s Report

 Items that should be reported to or discussed with Council are organized under separate headings. Those to be discussed are indicated with an asterisk (*). Council members may bring any other item up for discussion.

A.    ACTION REPORT

*    1. Major Projects:

a.    Twin Creeks

1.    Will have outline of steps at 11/16/15 Council Meeting

B.    FINANCE DISCUSSION

1. Financial reports.

C.    SERVICE DISCUSSION

1. Updates.

D.    PLANNING/ZONING DISCUSSION

1. Planning and Zoning Update

E.    FIRE DISCUSSION

1.    Fire/EMS Report

*    2. Application period ended

a.    Next Steps in Process

1.    Top three Candidates have been identified and will be announced tonight

2.    Meet and Greet, Top Three Candidates at next City Council meeting on 11/16/15.

F.    POLICE DISCUSSION

1. Police Report

G.    INFORMATIONAL ITEMS

*    1. Thanks to Trostel-Chapman Dunbar Funeral Home for their efforts in identifying a voting Location; Thank You letter sent on 10/30/15.

*    2. Leaf Pick-Up is back! See attachment

*    3. Upcoming

a.    Sheriff Negotiations

b.    Union Negotiations

Local News
Stories on people, places, events and businesses right here in Western Clark County.
Local Government
Meetings and news from local Boards of Education, Township Trustees and County Commissioners.
Sports
Arrows, Bees & Warriors; we cover all local high school sports, as well as local semi-pro and adult leagues